STUDENT SELECTION, ADMISSION AND ENROLLMENT

Conditions and Procedure of Admission

The deadline for admission 2021:

  • 15th March, 2021 for  EMJMDcandidates .
  • 1st May, 2021 for self funded students.

NOTICE: 

Academic recognition of educational documents takes up to 15 days if the documents are issued by the following countries: 

Ireland, Albania, Azerbaijan, Belarus, Bangladesh, Denmark, Egypt, Estonia, Ghana, Georgia (Sakartvelo), India, Iran, Italy, Spain, Israel, Japan, United Kingdom of Great Britain and Northern Ireland, United States of America, Cameroon, Kazakhstan, Kyrgyzstan, Latvia, Poland, Lebanon, Moldova, Nepal, Nigeria, the Netherlands, Norway, Pakistan, South Korea, France, Russia, Finland, Sweden, Turkey, Ukraine, Uzbekistan, Germany.  

 Educational documents issued by countries that are not indicated in the list above are evaluated by the Centre for Quality Assessment in Higher Education (SKVC). In this case, academic recognition procedure might take up to one month. In case the educational documents cannot be evaluated until the deadline for scholarship application, applicants are invited to participate in the competition as self-funded students or wait for the next intake which is scheduled to commence in November 2021.

  1. Student eligibility criteria

     

1.1. Minimum requirements

In order to take into consideration student’s application to the Programme, the candidate must comply with the minimum requirements concerning administrative prerequisites, academic prerequisites and language prerequisites.

 

Administrative prerequisites are:

  1. Compliance with the application calendar and deadlines;

  2. Submission of a complete set of required application documents in English language versions (certified English translation, if required).

     

Academic prerequisites are:

  1. Applicants eligible for the Programme must be the holders of Bachelor’s degree/1st Cycle or the equivalent University level higher education degree in the field of Social and Educational sciences. Graduates from other fields of studies can be admitted if their completed education is assessed by the Universities (Governing Board) as equivalent/sufficient.

     

Language prerequisites are:

  1. Proficiency in written and spoken English at a B2 level of the Common European Framework of Reference for Languages (CECR) duly confirmed by language certificates specified in the Call for Applications as per Point 2 of this Annex.

     

1.2 Self-funded students

 

  1. Applicants not awarded an EMJMD scholarship grant may be admitted in the Programme as self-funded students on the condition that they comply with visa requirements in the countries they intend to go;

  2. Pay the full tuition fee for the whole duration of the programme at enrolment.

     

A budget simulation will be available on the Programme website to allow applicants to assess their financial ability to enrol as self-funded students prior to application.

 

  1. Student selection and admission

     

– EMJMD scholarships holders

Student application, eligibility, selection, admission and scholarship attribution shall be based on joint criteria and procedures identical to the four Partners. Recruitment of EMJMD scholarships holders shall be carried out jointly by cooperating Universities by the Joint Admission Committee approved by Governing Board for each intake.

Every selected candidate shall confirm his or her intention to study under the Programme by concluding a study agreement with the Coordinating Institution. 

The requirements for EMJMD students are in line with updated version Erasmus+ Programme Guide https://ec.europa.eu/programmes/erasmus-plus/resources/documents/erasmus-programme-guide-2020_en

– Self-funded students

Self-funded students in order to be admitted to the Programme shall meet all the requirements of the Programme.

Recruitment of self-funded students shall be carried by all Partners using, amongst other things, the channels of communication that are used for recruiting students for national programmes. The tuition fee for self-funded students is agreed jointly by all Partners in the meeting of Governing Board once per year before starting the admission procedure.

Minimum and maximum number of self-funded students to be admitted to the Programme shall be agreed by the Governing Board at least three (3) months before the start of Admission Procedures.

Every selected candidate shall agree by concluding a study agreement or by signing another document to keep the national legislation and internal rules of Partner Universities as well and allow his or her personal data to be processed of Partner Universities for study process organization purpose. 

The EMJMD scholarships holders as well as self-funded students are admitted to the Programme, not to the particular University.

 

Application process

  1. The application process will be entirely online.

  2. Non-submitted applications, incomplete applications and applications received after the application deadline will not be taken into consideration.

  3. All completed applications will be recorded and archived to ensure full transparency of the selection process.

     

Required documentation

Required documentation must be uploaded as digital copies and in English language versions. The required documents are:

  1. A completed application form.

  2. Curriculum Vitae (preferred format: Europass);

  3. motivation letter (max. 1000 words) including a description of the reasons for the application to the Programme. 

  4. A scan of passport (only of EU citizens a scan of the national ID will be accepted conditionally if the applicant does not have a passport at the time of application);

  5. A proof of residence (residence certificate or a certificate from the applicant’s workplace, study institution or training institution; certified translation to English);

  6. A scan of an official Bachelor degree diploma or other equivalent University level higher education degree diploma along with official supplement listing courses taken and the respective grades (certified translation to English). 

  7. Certificates of English language proficiency, at least B2 level of the CEFR, assessments of English language proficiency certificates equivalent to level B2: TOEFL Paper 513-547, TOEFL IBT 65-78, IELTS 5.5-6.0. Minimum requirements: official TOEFL (institutional tests are not accepted) with at least 88 points (internet-based test), 230 points (computer-based test) or 575 points (paper-based test), IELTS Academic with an overall grade of at least 6.5 or Cambridge Certificate in Advanced English (CAE) with minimum level C.

  8. evidence of experience in the field of social work, voluntary work with children and youth etc. (if any)

     

Privacy policy    

Personal data is processed in accordance with the General Data Protection Regulation https://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:32016R0679&from=EN

Applicants’ personal information will be collected and used in accordance with the Regulation (EC) N° 45/2001 of the European Parliament and of the Council from December 18, 2000, on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (OJ L8 of 12.1.2001, p.1).

Each partner must ensure that students’ personal data is processed and collected in accordance with the Regulation and the purposes of this agreement. Since students will study at all four Partner Universities in order to exercise the Data Subject’s rights, the student must apply to the relevant University where he / she wishes to exercise the Data Subject’s rights.

 

  1. Selection and admission procedures 

     

The selection and admission process will consist of three phases: eligibility check, preselection and interview.

3.1 Eligibility check

 

  1. Eligibility check will be performed by the Joint Admission Committee during and immediately after the closure of the Call for Applications. At this stage, the fulfilment of the minimum requirements specified in Point 1 will be verified.

  2. Candidates whose applications fail to meet any of the above requirements will be considered ineligible and excluded.

  3. The Coordinating Institution will notify ineligible participants about the reasons for their exclusion and the appeal procedure not later than one month after the closure of the call.

     

3.2 Preselection

Each eligible application will be evaluated on a 10-point scale Joint Admission Committee. Any evaluator shall report potential conflict of interest prior to the evaluation. The following joint selection criteria will be applied:

  1. Academic achievement and potential (adequacy of the academic background, grades and distinctions, elevated English language proficiency; 1-5)

  2. The overall quality of the CV and academic and/or other experience (other academic competencies, professional and/or volunteering experience in the area of social work or related, international experience; 1 to 3)

  3. The quality of the motivation letter (motivation, adequacy of the professional project) (1 to 2)

     

The Governing Board shall review the final grading and comments, compile a ranking based on average scores. Best candidates will be invited by email to the 3rd phase (interview). The remaining candidates will be notified by email about the panel’s decision and alerted to the appeal procedure.

 

All candidates will be informed by email of preselection outcome and the overall score of their application. These notifications will be sent not later than two months after the closure of the Call for Applications.

 

3.3 Interviews

 

Interviews will be conducted via video conferencing by Joint Admission committee. During the interviews, candidates will be assessed against two sets of criteria:

  1. Individual criteria defined in advance of each interview and completing the information provided in the online application;

  2. Interviews will be conducted via video conferencing by Joint Admission Committee members. During the interviews, candidates will be assessed against two sets of criteria:

  3. Individual criteria defined in advance of each interview and completing the information provided in the online application;

Common criteria:

  1. ability to understand questions and provide adequate and concise answers;

  2. ability to demonstrate the adequacy and consistency between the objectives of the Programme and the applicants’ background;

  3. Knowledge of social research methods and statistics;

  4.  Motivation.

     

  5. Selection decision

     

Once the interview phase is completed, the Governing Board will agree on the final, absolute ranking of candidates.

 

The absolute ranking shall specify the candidates who:

  1. Have been admitted and awarded an EMJMD scholarship (separate lists for Programme and Partner Country applicants);

  2. Have been included on a reserve list for an EMJMD scholarship (separate lists for Programme and Partner Country applicants);

  3. Have been admitted as self-financed students; 

  4. Have not been admitted.

     

All candidates admitted to the interview phase will be informed by email of the final score of their application and their place in the ranking. These notifications will be sent not later than10 working days after the end of the admission period.

 

Additionally, admitted candidates will be informed of the enrolment procedure, and provided with all relevant documents including the Student Agreement. Candidates who have been awarded the EMJMD grant shall receive the Notice of Award, a document notifying the grantee an award has been made, containing or referencing all terms and conditions of the award, as well as the Scholarship Contract.

 

  1. Appeal Procedure

     

Appeals will only be considered if the applicant believes there has been a failure in the admissions procedure or that they have been discriminated against unlawfully. All appeals should be made in writing within 10 days after the decision has been communicated. All appeals should be directed to the ESWOCHY Consortium Coordinator unless the appeal is regarding the Coordinator, in which case the written appeal should be directed to the Governing Board.

Any appeal will be accorded thorough consideration and will normally be addressed within 28 calendar days of receipt. Where an appeal does not produce the outcome sought by the applicant, reasons should be given for any decision.