STUDENT SELECTION, ADMISSION AND ENROLLMENT CONDITIONS

1. STUDENT ELIGIBILITY CRITERIA

Minimum requirements

In order to participate in the competition for the enrolment to the Programme, the candidate must comply with the minimum requirements concerning:

• Administrative prerequisites;
• Academic prerequisites;
• Language prerequisites.

Administrative prerequisites

1. Compliance with the application deadlines;

2. Submission of a complete set of required application documents in English language versions (certified English translation, if required). If the admission committee is asking for additional documents, it has to be submitted within 2 weeks. If the required documents are not received within 2 weeks, the application is no longer considered.

3. Non-submitted applications, incomplete applications and applications received after the application deadline will not be taken into consideration.

Academic prerequisites

Applicants eligible for the Programme must be holders of Bachelor’s degree/1st Cycle or the equivalent University level higher education degree in the field of Social Work, Social Pedagogy, Psychology, Sociology, Social Policy, and Social Welfare. The considered average score is 15 in the scale of 20 (see information below). Priority will be given to candidates who have:

•  Bachelor in Social Work;
•  at least 2 years of professional or voluntary experience in the field of social work, which can be documented;
•  experience in research projects, conducting research and publishing its results in scientific publications.

Graduates from other social science field (Economics, law, communication, political science, management and administration) can be considered if:

•        their completed education is assessed by the Admission Committee as equivalent/sufficient and their experience in the field of social work is definitely superior to other candidates.
•            they apply for self-funded places
•            there are places left from EMJM after admission is completed

Language prerequisites

Proficiency in written and spoken English at a C1 level of the Common European Framework of Reference for Languages (CECR) duly confirmed by language certificates specified in the Call for ESWOCHY (see information below).

2. REQUIRED DOCUMENTATION

Required documentation must be uploaded as digital copies and in English language versions. The required documents are:

1.       ESWOCHY Curriculum Vitae (other CV forms are not considered)

2.      A scan of passport (only of EU citizens a scan of the national ID will be accepted conditionally if the applicant does not have a passport at the time of application);

3.      A proof of residence (residence certificate or a certificate from the applicant’s workplace, study institution or training institution, billing invoice; (certified translation to English);

4.     A scan of an official Bachelor degree diploma (Master degree diploma is not considered and will be ignored) or other equivalent University level higher education degree diploma along with official supplement listing courses taken and the respective grades (official academic transcripts of each study year) (certified translation to English) *.

5.     Certificates of English language proficiency, Cambridge Advanced (CAE), BEC Higher, BULATS score 75-89, CLB/CELPIP 8-9, CAEL 70, IELTS level 7, TOEFL 110-120, TOEIC score 88 or proof of equivalent experience (e.g. previous degree taught in English).  

6.     Evidence of work experience  for last 5 years in the field of social work, voluntary social work with children and youth etc. (if any).

Filling in ESWOCHY CV form please provide only relevant, essential, clear, well-structured information.

The documents supporting the application must be submitted in English. Failure to present the documents required under the terms of this announcement, or presenting them after the deadline or presenting a false document or document with false information will result in the exclusion of the candidature.

•        If the original educational documents/transcripts are in English, Lithuanian with an apostille (if required) on the scanned original, no translation needed.
•        If original educational documents/transcripts are not in English, Lithuanian languages, then they have to be supplemented with an official translation.
•        The official translation has to be confirmed with the sworn translator’s signature or official notarization.Documents uploaded must be in good condition and in full color.

BEFORE YOU APPLY MAKE SURE THAT YOU HAVE A COMPLETE DOCUMENTATION PACKAGE AND THAT YOUR QUALIFICATIONS ARE GIVING ACCESS TO HIGHER EDUCATION.

Privacy policy

Personal data is processed in accordance with the General Data Protection Regulation https://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:32016R0679&from=EN

Applicants’ personal information will be collected and used in accordance with the Regulation (EC) N° 45/2001 of the European Parliament and of the Council from December 18, 2000, on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (OJ L8 of 12.1.2001, p.1).

Each partner ensures that students’ personal data is processed and collected in accordance with the Regulation and the purposes of this agreement. Since students will study at all four Partner Universities in order to exercise the Data Subject’s rights, the student must apply to the relevant University where he / she wishes to exercise the Data Subject’s rights.

SELECTION

Selection and admission procedures

The selection and admission process will consist of three phases:

• eligibility check,
• preselection,
• interview.

Evaluation points

Each eligible application will be evaluated on a 20-point scale by the Joint Admission Committee.

Step 1. Eligibility check

Eligibility check will be performed by the Joint Admission Committee during and immediately after the closure of the Call for Applications.

• Bachelor’s degree results assessment. All the grades of the candidate’s examinations from his/her academic transcripts will be converted to a 20-scale grading system. If the final result is 15 and higher the candidate is able to participate in the competition for a scholarship. For the final results an applicant can get up to 5 points:

•    Academic recognition of educational documents. PLEASE NOTE THAT THE PROCESS OF EDUCATIONAL DOCUMENTS RECOGNITION MAY TAKE QUITE LONG – UP TO 5 months, SO DO NOT KEEP THE DOCUMENTS SUBMISSION UNTIL THE DEADLINE.

o   The academic recognition should take up to 15 days if the documents are issued by the following countries: Ireland, Albania, Azerbaijan, Belarus, Bangladesh, Denmark, Egypt, Estonia, Ghana, Georgia (Sakartvelo), Germany. India, Iran, Italy, Latvia, Spain, Israel, Japan, United Kingdom of Great Britain and Northern Ireland, United States of America, Cameroon, Kazakhstan, Kyrgyzstan, Lebanon, Moldova, Nepal, Nigeria, the Netherlands, Norway, Pakistan, South Korea, France, Russia, Finland, Sweden, Turkey, Ukraine, Uzbekistan,

o   The academic recognition may take up more than one month if educational documents were issued by countries that are not indicated in the list above as its evaluation is proceeded by the Centre for Quality Assessment in Higher Education (SKVC). In case the educational documents cannot be evaluated until the deadline for scholarship application, applicants are invited to participate in the competition as self-funded students or wait for the next intake which is scheduled to commence in October 2023.

Candidates whose applications fail to meet any of the above-mentioned requirements (Point 1) will be considered ineligible and excluded.

The Coordinating Institution will notify ineligible participants about the reasons for their exclusion and the appeal procedure not later than one week after the closure of the call.

Step 2. Preselection

The applications of the candidates with appropriate Bachelor’s degree results will be selected for Step 2 to evaluate education background and experience in accordance with the following criteria:

Joint Admission Committee shall review the final grading and comments, compile a ranking based on average scores. Best candidates will be invited by email to the 3rd step (interview). The remaining candidates will be notified by email about the panel’s decision and alerted to the appeal procedure. All candidates will be informed by email of preselection outcome around two months after the closure of the Call for Applications.

Step 3. Interviews

All the candidates who have successfully passed the preselection will be informed by email of the date and time of their interview. Interviews will be conducted via video conferencing by Joint Admission committee. Each interview will be recorded.

During the interview, candidates will be assessed against sets of criteria:

• ability to understand questions and provide adequate and concise answers;
• ability to demonstrate the adequacy and consistency between the objectives of the Programme and the applicants’ background;
• knowledge of social research methods and statistics;
• motivation

Each candidate participating in the interview must provide his/her ID. Candidates who are not on the list of scheduled interview time cannot participate in the interview. Candidates must have a good internet connection and equipment to ensure the proper quality of the interviews as well as video camera on. There must be nobody in the room with the candidate during interview. An interview interrupted due to technical obstacles shall not be recorded as having taken place, unless the Joint Admissions Committee no longer has a question as to the suitability of the candidate.

The performance of a candidate in the interview is evaluated in 10-point system.

Selection decision

Once the interview phase is completed, the Admission Committee will agree on the final, absolute ranking of candidates. The absolute ranking shall specify the candidates who:

• Have been admitted and awarded an EMJM scholarship (separate lists for Programme and Partner Country applicants);
• Have been included on a reserve list for an EMJM scholarship (separate lists for Programme and Partner Country applicants);
• Have been admitted as self-financed students;
• Have not been admitted.

All candidates admitted to the interview phase will be informed by email of the final results. Information about the place in the ranking is not provided.

Additionally, admitted candidates will be informed of the enrolment procedure, and provided with all relevant documents including the Student Agreement. Candidates who have been awarded the EMJM grant shall receive the Notice of Award, a document notifying the grantee an award has been made, containing or referencing all terms and conditions of the award, as well as the Scholarship Contract.

Self-funded students

Applicants that meet academic requirements but are not awarded an EMJM scholarship grant may be admitted in the Programme as self-funded students on the condition that:

• They comply with visa requirements in the countries they intend to go (Lithuania, Latvia, Slovakia and Portugal);
• Pay the tuition fee for the first year before the enrolment. More information here.

3. APPEAL PROCEDURE

Appeals will only be considered if the applicant believes there has been a failure in the admissions procedure or that they have been discriminated against unlawfully. All appeals should be made in writing within 10 days after the decision has been communicated. All appeals should be directed to the ESWOCHY Consortium Coordinator unless the appeal is regarding the Coordinator, in which case the written appeal should be directed to the Governing Board.

Any appeal will be accorded thorough consideration and will normally be addressed within 28 calendar days of receipt. Where an appeal does not produce the outcome sought by the applicant, reasons should be given for any decision.